How to Choose a Nanny: A Complete Guide for UK Parents
Everything you need to know about finding, vetting, and hiring the right nanny for your family.
Key Takeaways
- Always request an Enhanced DBS check before hiring
- Nannies working 2+ hours must register with Ofsted
- You become their employer — HMRC registration is required
- A written contract protects both parties and sets expectations
Hiring a nanny is one of the most important decisions you'll make as a parent. Unlike nurseries, a nanny provides one-to-one care in your own home, which means the stakes are high — but the rewards can be extraordinary. This guide walks you through every step, from initial searching to signing a contract.
Step 1: Where to Find a Nanny
Use Reputable Sources
Start with Ofsted-registered nanny agencies, which pre-vet candidates. Alternatively, sites like Childcare.co.uk and the Nanny Tax website list vetted professionals. Personal recommendations from friends, family, or local parenting groups are also invaluable.
Avoid unvetted social media posts and always ask for verifiable references. A reputable agency will have already conducted initial background checks, saving you time and providing peace of mind.
Step 2: DBS Checks — Non-Negotiable
Never hire a childcare provider without an Enhanced DBS (Disclosure and Barring Service) check. A basic check is not sufficient for working with children. The check must include a barred list search. If a nanny refuses or makes excuses, this is a serious red flag.
An Enhanced DBS check costs approximately £38 and can be applied for through an umbrella body. Results typically take 2–4 weeks. If your nanny already has a DBS certificate, check the issue date — certificates don't expire legally, but most families prefer one issued within the last 12 months. You can also use the DBS Update Service to check an existing certificate online.
Step 3: Check Qualifications and References
Look for nannies with recognised childcare qualifications such as:
Diploma in Childcare & Education
Children's Care, Learning & Development
12-hour certificate (renewed every 3 years)
Level 1 or 2 Safeguarding Children
Always contact at least two previous employers directly by phone — not just by the references written on paper. Ask specific questions: How did they handle discipline? Were they punctual? Would you hire them again?
Step 4: The Interview Process
Conduct the interview in your home so the nanny can see the environment and meet your children. Here are essential questions to ask:
- 1. What would you do if my child had a febrile seizure?
- 2. How do you handle tantrums or challenging behaviour?
- 3. Describe a typical day you'd plan for a [child's age] year old.
- 4. What's your approach to screen time?
- 5. How do you handle food allergies and dietary requirements?
- 6. Can you describe a difficult situation with a previous family and how you resolved it?
- 7. Are you comfortable with light housekeeping duties related to the children?
- 8. What are your views on outdoor play in all weather?
- 9. How would you handle an emergency while I'm at work?
- 10. What notice period would you give if you decided to leave?
Pay attention to how the nanny interacts with your children during the visit. Do they get down to their level? Do they show genuine interest? Body language tells you more than rehearsed answers.
Step 5: Trial Period
Always arrange a paid trial period of 1–2 weeks before committing. This allows both parties to assess the fit. During the trial, observe how your nanny:
- Manages your children's routines (meals, naps, school runs)
- Communicates with you about the day's events
- Handles unexpected situations (a child refusing food, sibling conflict)
- Follows your household rules and preferences
Step 6: Contracts and HMRC
When you hire a nanny, you become their employer. This means you must register as an employer with HMRC, operate PAYE, and pay employer's National Insurance contributions. Failing to do so can result in fines. Services like Nanny Tax or PAYE for Nannies can handle all payroll for approximately £200–£300 per year.
Your contract should cover:
- Hours and days of work — including any flexibility expected
- Gross salary — the average UK nanny earns £12–£15/hour outside London
- Holiday entitlement — minimum 5.6 weeks (28 days) pro rata
- Sick pay — statutory sick pay as a minimum
- Notice period — typically 4 weeks on either side
- Duties — childcare tasks, nursery tidying, children's laundry, cooking for kids
- House rules — screen time, discipline approach, visitors
Red Flags to Watch For
If your nanny looks after children from more than two families, or if you want to claim Tax-Free Childcare (up to £2,000 per child per year), your nanny must be registered with Ofsted on the voluntary part of the Childcare Register. This also gives parents confidence that your nanny meets national standards.
Need Help Finding the Right Childcare?
At Sparkle Bright Home Services, all our nannies and babysitters are DBS-checked, referenced, and experienced with Hertfordshire families. We handle the vetting so you don't have to worry. Whether you need a full-time nanny, after-school care, or occasional babysitting, we can help.